Commitee Meeting Agenda for April 28
April 23, 2008Committee Meeting Minutes from March 24
Members Present: Lisa Hearl, Janet Stern, Peggy Ives, Lita Flowers, Sue Martin, Jeff Martin, Guido Lamonica, Neil McLaughlin
1. Reports:
Neil: The church has asked the scouts to clean up the outbuilding so that maintenance can get to the lawn items. Jeff will make sure this is done.
Lita: Training Dates: March 29 SM and ASM, April 19 New Scout Leader, April 4-5 Outdoor Skills. See SJAC website for details. Note: Lita is moving to Membership Coordinator. We will need a volunteer to be the Training Coordinator.
Jeff: Propane tanks have been filled. No other equipment issues.
Sue: Sue brought a registration and summer camp letter for committee review. She will get these out to boys. Summer camp fees will be due in full April 28. Sue will get list of boys going to camp to Jay and Neil. Need a copy of the roster to check who has not paid their registration.
2. Old Business:
Christmas Tree Sales: The overall profit for the boys & the troop was very low. The hourly wage for any of the boys, & their helpers, who worked a tree lot was only $3.90 / hour. It was agreed that the tree sales is a lot of time & effort for very little profit. The committee discussed the possibility of the Appleebees pancake breakfast becoming an ongoing fund raiser which would take the place of the tree sales as a means to help raise individual & troop funds. The last profit from the Appleebee’s breakfast was $700. With everyone participating, each boy could potentially earn $50. Even if a scout is unable to be there on the breakfast date, he could sell tickets ahead of time in order to participate. The committee would need to review & set the profit for the troop & the boys. The next pancake breakfast is scheduled for October 25. It was discussed that the troop would continue supporting the tree sales, but possibly cut back on the number of lots & dates. The council, which offers support to all of the troops, does benefit from the profits of the tree sales & it would be understood that the troop should continue to participate. Further discussion will take place regarding specific details at a future meeting.
3. New Business
Leftover Popcorn & Peanuts: There is quite a bit of leftover popcorn & peanuts from 2 years ago. Items were bought for booth sales & there were only a couple of booths that year. All items were not sold – leftovers include popcorn, lite popcorn, & caramel corn. The caramel corn should be fine as it is sealed within a tin & does not have an expiration date. The popcorn has already expired, but is still usable; however, the quality is not as good as it should be. A couple of ideas were discussed regarding getting rid of any leftovers: donate it, set up a booth, or just offer it to the boys as theirs to eat. Sue volunteered to set up one booth to sell the leftovers. The caramel corn will be sold as is for $5; the popcorn boxes will be opened & sold for $1 / package. Any leftovers will be donated to a selected group.
Road Clean Up: The date is 4/19, 8a to 11a. Looking for an scout volunteer to Mr. Fox to lead this community service project. Jeff and Guido will check to be sure vest and bags are available. Those participating should wear long pants & bring gloves. Janet will make the announcement to the troop and post on the discussion group.
4. Unresolved Business
Recruitment: Five new boys joined the troop from Pack 74. Currently, there are only 2 adult leaders – Al Coleman for the Bulls Patrol & Jim Straker for the Cobras Patrol. The troop is in desperate need of new adult volunteers to assist with the other patrols. The Ducks Patrol & the new boy patrol have no adult leaders. Jay will “mentor” the new boys for now, but would like to hand this over to someone interested in becoming an assistant scoutmaster. Jay is willing to do a presentation at PTO meetings, Back to School Nights, or any other open venue in hopes to recruit adults. An assistant scoutmaster does not have to be related to any of the active scouts. Lita will check on options for Jay & bring back info to the committee. Jay offered to prepare a troop brochure to give to Ann Hoy to take to Winston’s school.
Seabase Trip: The troop has 6 boys & 2 adults attending Seabase this summer. The cost for camp has gone up to over $700 per person – including the adults who are attending & paying their own way. The group asked the troop if they were willing to donate $200 towards the gas costs which is projected to be $400+. The committee agreed to approve the donation of gas money. Neil also offered to check with the Men’s Group of the church to see if they would be willing to make a donation towards gas money.
5. Announcements:
Board of Review for a Life Scout scheduled for 3/31/08. Will need two registered adults in attendance to conduct the review.
Janet edited & updated the Boy Intro, Parent Intro & the Committee Positions. All documents are now available on the troop website.
New Parent Intro meeting will be 4/21/08 at 7:30pm. Peggy is going to do orientation session for new parents.
Upcoming Scout Events: day hike - 4/5; hike & overnight camping - 4/22 and 4/23.
Meeting Agenda for April 28
1. Approval of March minutes.
2. Reports: Scoutmaster, Outdoor Activities, Advancement, Chartered Organization, Training, Equipment, Treasurer, Membership.
3. Old Business: Summer Camp and registration fees status, annoucement of date for popcorn sale
4. New Business: Troop accountability of fees paid for trips, tighter control over money disbursed for trips.
Contact Janet if you have new business to be discussed.
5. Unresolved Business: Recruitment
6. Announcements:
There will be one or more BOR following the committee meeting. 3 registered adults will need to to attend.
The next Troop Committee meeting is 7:30pm on Monday May 19, HUAMC.
Posted by janetstern


