Troop 37 – Charlottesville, VA
Committee Meeting Minutes
March 26, 2012, 7:30pm
Members Present: Diane John, Carolyn Powell, Chris Sesler, Donna Cognata, Claudette Borgersen, Lynn Define.
There were enough registered troop committee members present to have a Quorum. Diane John welcomed the committee and called the meeting to order.
Reports from committee members:
Treasurer: Sue Martin was recovering from knee surgery and could not be present. Diane reported that the scouts account balance report has been sent out to the troop.
Camp fees are due to Camp Shenandoah on May 1st. The fee is $225.00.
Any additional fees incurred due to extra merit badge scouts participate in while at camp must be paid at the same time that the camp fees are due.
All fees for Camp Shenandoah are due to Troop 37 on April 23rd!!
Fundraising – Carolyn reported on the Clean Machine Car Wash. By participating in this fundraiser the troop would distribute (or sell) discount cards similar to a grocery discount card that is pre-purchased for a dollar. Each time the card is used the troop gets a check equaling the amount of discounts given to customers that have our discount/donation card. The scouts will be asked to make the initial purchase of each card. All money earned will be troop money.
A MOTION was made to approve the carwash fundraiser. APPROVED
Carolyn will make up a flyer that will be handed out at the next meeting. Each scout will be asked to tell Carolyn how many cards they will want. Carolyn will order the requested number of cards
Old Business: The re-charter package was completed and turned in and all re-charter fees have been paid.
New Parent Meeting – Since there are no new scout families, there is no need to have a welcome meeting.
New Number Patches – Diane will work on getting new number patches. Since the troop has been around for ?? years Diane will get 60 year patches after speaking with Darlene.
Trey and Brandon lost their grandfather James Drury Wood, Jr. The committee discussed what could be done to honor Trey and Brandon’s grandfather; the troop will send flowers to Hill and Wood Funeral Home if the service has not yet occurred. After the meeting Diane and Carolyn checked with Brandon to see what the troop could do. He or his mother will get back to us. A service has already been held.
Tee Shirts – Diane will check with Sue to see if there are any extra tee shirts available for the boys to purchase prior to camp.
- BOR is the third Monday of the month and the committee is the fourth Monday of the month.
- No meeting on April 9th
- April BoR – 16 April
- April Committee Meeting – 23 April
- May BoR – 14 May
- May Committee Meeting – 24 May
- New Parent Meeting tentatively scheduled for May.
- Summer Camp – June 24-30th
A MOTION was made to adjourn the meeting. APPROVED