Committee Meeting: Monday March 24 7:30PM
Agenda
Reports: Scoutmaster (Jay), Outdoor Activities Coordinator (Gary), Treasurer (Sue), Advancement (Peggy), Training (Lita), Equipment (Jeff) and Chartered Organization (Neil)
On the table for discussion:
-
Recruitment- both boy and adult. We need to find a volunteer to be the membership coordinator (if we don’t have one already).
-
Fundraisers- tree sales results, Applebee’s
-
Leftover popcorn/peanuts. Need to determine if it is expired. If not, we need a volunteer to schedule a time/place to sell it in the very near future.
- Schedule Rt. 20 Spring cleanup.
BSA Troop 37
Committee Meeting Minutes – 2/25/08
Members Present: Peter Michaels, Lisa Hearl, Janet Stern, Gary Banks, Peggy Ives, Lita Flowers, Sue Martin, and Neil McLlaughlin
REPORTS:
Outdoor Coordinator:
Summer Camp: Deadline to register the troop for camp is 3/1. Camp week is 6/22 – 6/28. There is a $40 deposit due 2/28 along with verbal commitment that scout is attending. If a scout changes his mind later and does not attend camp, the deposit will not be refunded. Camp fee is $185 this year and $225 if paid late. Money can be deducted from scout accounts with balances. All scouts receive notice about camp via direct contact: Janet will contact new boys from Pack 74, Lita will contact the Ducks, Peter will contact the Bulls, Sue will contact the Cobras, and Chuck will contact the Roadrunners. Sue will maintain a list of scouts who will attend camp and verify payment.
Treasurer:
Disbursement of scout funds from accounts of non-registered scouts will be absorbed back into the troop’s account. All remaining funds from non-registered scouts will be considered a donation to the troop.
There seems to be 2 boys from summer camp last year that have not paid there fees. Neil will follow up & confirm if payment is still needed. If it was deducted from the troop’s funds, the deposit will cover the reimbursement.
The troop has completed rechartering to include all boys that identified that they wish to continue with the troop. Not all boys have paid the $30 registration fee that was due. Sue will send a letter to all of the boys who still owe money & let them know that the full amount will be deducted from their scout accounts. If a boy’s scout account does not have a sufficient balance to cover the $30 amount, a deadline will be set requesting that the registration fee be paid in full.
Advancement:
Merit badge counselors are needed in all areas. Boys should think about recruiting teachers, coaches, neighbors, etc. Parents will be encouraged to register as a counselor for areas that they feel comfortable teaching or that they may have some expertise in.
Scouts need to be held accountable for leadership positions, whether it be Historian or Patrol Leader or any other elected role, if they are going to use the position for rank. Adult leaders need to be diligent during Board of Reviews to verify the positions & question the boys to determine follow through from each regarding the duties of their elected positions.
