Abbreviated Committee Meeting Minutes from April 28
Members Present: Janet, Peggy, Lita, Jeff, Sue, Neil, Jay, Lisa
1. Committee meeting minutes from March were approved.
2. Reports:
Lita: Still working on contacting principals.
Jeff: Outbuilding has been straightened out and cleaned up.
Peggy: BOR can’t be on a committe meeting night. Boys must have their scoutmaster conference completed prior to scheduling a BOR. BOR should be held the 3rd Monday of each month if possible. Peggy needs to check requirements such as leadership and merit badges prior to BOR. A SM must check service hours to be sure they were completed. We need to be sure we check who is signing off on advancement or merit badges. Peggy and Lita volunteered to go over leadership requirements with the boys to make sure they understand what is expected of them.
Sue: Checkbook balance is $9591.37 with the majority of funds held in scout accounts. 13 boys are signed up for Moose Camporee. All boys except Steven M. and Adam B. have paid the balance for summer camp.
3. Old Business: Roadside cleanup was cancelled. Committee is to ask the boys/troop whether they want to continue with this service project. If they do not want to do this project on a regular basis, we will give up our section of road with VDOT. Jeff will make the announcement. Popcorn sale: The earliest date we can get is June 7 at WalMart, however the majority of committee members can’t be there. It was decided to give away or toss expired popcorn and see how many caramel corn tins are left to determine if it is feasible to sell. Troop 37 Handbook: The handbook needs revision in the finance section to detail current practice.
5. Unresolved Business: What is the plan for ASM for the new boy patrol? Will these boys be split into established patrols if no ASM is found for them?
6. Announcements: Scouts are not to drink the soda in the scout room. Jeff will make the announcement.
Agenda for May 19:
1. Approval of April minutes.
2. Reports: Outdoor Activities, Advancement, Equipment, Training, Treasurer, Chartered Organization, Scoutmaster, Recruitment
Old Business: Status of popcorn (what is left). Summer camp fees (has everyone paid).
New Business: Revisions to finance section of handbook.
Unresolved Business: Boy and adult recruitment.
Announcements: Next committee meeting is June 23, 7:30 PM, HAUMC.
