Troop 37 – Charlottesville, VA
Committee Meeting Minutes
March 7th, 2011 at 7:20 pm
Members Present: Diane John, Sue Martin, Claudette Borgersen, Peggy Ives, Melissa Greenspon, Jeff Martin, Darlene McLaughlin, Jeff Martin, Chris Sesler, Donna Cognata
Guests Present: Nancy Snyder
There were enough registered troop committee members present to have a Quorum.
Diane John welcomed the committee and called the meeting to order.
Reports from committee members:
Scoutmaster: Jay requested the First Aid box be updated, new camp flags and new flags for the troop to use in the fellowship hall. Jeff Martin is checking on prices.
Treasurer’s Report: Sue Martin reported the following
• Sue reviewed the 2010 projected and actual expenses and the 2011 projected expenses
• The projected amount for awards may need to be increased due to the number of scouts attending Merit Badge Colleges and the fact that there will be 5 Eagle Scout ceremonies in the upcoming year.
• The troop saw revenue this year from the following sources:
o Applebee’s, Tree sales, popcorn and peanut sales
• Fundraising ideas should be thought up and researched by the scouts
Diane gave Sue a blank check for re-chartering and funds for 50 year patches
Old Business:
There was discussion concerning the Code of Conduct as to whether the committee should get together with the scoutmasters and see if they would like this signed before future campouts. It was decided that, according to troop procedure, the committee should take this to Mr. Fox and have the Scouts draft the document.
A MOTION was made to approve Wayne Snyder’s reimbursement for $37.50 for the books and shoulder loops for the three boys crossing over to Troop 37. APPROVED.
A MOTION was made to regarding Braxton Sesler’s scout account to have the funds as of September 30, 2010 reinstated to his current scout account so that he can save for Sea Base and 2013 Jamboree. APPROVED.
Diane John reported that the Re-charter package was turned in and all the fees have been paid.
New Business:
A MOTION was made to purchase a new church pew for the cost of $400. There will be an attached plaque for HAUM Men’s Group for sponsoring Troop 37 for over 50 years. APPROVED.
A MOTION was made to create a finance sub-committee to work on budget/dues/scout accounts and report findings to the committee meeting. MOTION TABLED.
A recommendation was made to examine creating a set of standards and guidelines that the subcommittee would go by before looking at creating a sub-committee.
A MOTION was made to have Jack Greenspon funds reinstated to his scout account and carried over for this year and until 2013. APPROVED
It was discussed that there could be a need for a new parents meeting scheduled for new scouts crossing over. It was decided that, according to troop procedure, the scoutmaster should decide on the needs of the new scouts and families. Diane John will approach Jay with the suggestion.
The Troop calendar was discussed and the committee was briefed that the senior patrol leader will develop a calendar in conjunction with meeting with Mr. Fox. The senior patrol leader and scoutmaster will then provide the committee with the Troop Calendar for review so that we can support the troop functions.
Unresolved Business
Physicals and Permission Slips for camp need to be turned in as soon as possible. It was noted that if any scouts are involved in sports at the High Schools, they should wait until after May 1st to schedule their physical so the scouts can have both physical done at the same time as the schools require physicals to be dated after May 1st.
Announcements:
• The BOR is the third Monday of the month and the committee is the fourth Monday of the month.
A MOTION was made to adjourn the meeting. APPROVED.
Respectfully Submitted,
Diane John
