Troop 37 – Charlottesville, VA
Committee Meeting Minutes
March 28, 2011 at 7:20 pm
Members Present: Diane John, Melissa Greenspon, Darlene McLaughlin, Chris Sesler, Donna Cognata, Carolyn Powell, Claudette Borgersen
Guests Present: Ann Hoy
There were enough registered troop committee members present to have a Quorum.
Diane John welcomed the committee and called the meeting to order.
A MOTION was made to APPROVE the minutes from the March 7th meeting. APPROVED, with the following amendments:
- The Tree Sales went to the boys scout accounts not into troop funds
- A MOTION was made to have Jack G’s funds in his scout account carried over for this year and until 2013. APPROVED.
Scoutmaster Report: Tim Cognata and SPL Winston reported
Troop calendar – The scouts, SM and ASM will have a PLC every month and a main PLC quarterly. They will provide the committee with a troop calendar on a regular basis so that the committee can plan accordingly. Highlighted on the calendar that was provided are the following Upcoming Important Dates:
April
- April 11th – SPL Meeting
- April 16th - Dr. Fords
- April 18th–
- Personal Management Merit Badge Meeting – arrive at 6:30
- Board of Review
- April 25 – Troop Committee Meeting
May
- May 9th – SPL Meeting
- May 14th – SJAC Camporee at Frontier Culture Museum (Stanton)
- May 16th – Personal Management Merit Badge Meeting – arrive at 6:30
- May 21st – Moose Camp
- May 23rd–
- Citizenship in the Community
- Committee Meeting
- May 30th – No Meeting
June
- June 13th SPL Meeting
- June 20th–
- Personal Management Merit Badge Meeting – arrive at 6:30
- Board of Review
- No Committee Meeting in June
- June 26-July 2nd – Scout Camp
Citizenship in the Community Merit Badge -
- By the end of June, each scout working on the Citizenship in the Community Merit Badge will need to complete 8 additional hours of community service at Loaves and Fishes.
- Each Scout will need to attend a public meeting
ASM Camp Fee – Jay requested the committee pay for the camp fee for the ASM over 2-3 at a cost of $95.00. A MOTION was made to pay for an additional $190.00 for Assistant Scoutmasters to attend camp. APPROVED
Treasurer’s Report: Via e-mail, Sue Martin reported the following
- Checking Balance – Estimated 10,920.06
- Scout Account Balance – 1561.12
- A quorum was reached on the vote for camp scholarships which approved 2 at $100.00 each for a total of $200.00.
Fundraising: The troop is planning a Whitewater Rafting Trip for June. It was noted that the approximate cost of the trip will be $80.00- $90.00 and the troop will need to look into having a fundraising event to pay for the trip.
Advancement Report: Melissa reported that TJ C., Will D., and Joe T. passed their Board of Review and will advance.
Old Business:
Jay requested new camp flags and new flags for the troop to use in the fellowship hall. Jeff Martin is checking on prices and Todd relayed that state flags could be requested through Senator Warner’s office for around $9.00.
A MOTION was made to approve the wording on the Church Pew plaque to read:
“In Honor of Hinton Avenue United Methodist Men’s Club Given by Boy Scout Troop 37”
APPROVED
New Parent Meeting – Scoutmaster Fox was asked if he would like to schedule new parents meetings for new Scout’s crossing over and all new scouts to the troop. Scoutmaster Fox agreed.
Camp Physical and Permission Slips – Melissa Greenspon has agreed to take care of Camp Physical and Permission Slips for camp.
- Part A and B – Due Now!
- Part C - Due no later than June 6th. Parents of High School student are reminded that any scouts that are involved in sports the High School level should wait until after May 1st to schedule their physicals do the scouts can have both physicals done at the same time as the schools require physicals to be dated after May 1st.
New Business:
Troop Committee Training: It was proposed that the committee receive training to help the troop committee work as a team and to improve the Scouting experience for adult and youth members. This training can be conducted online, at the Orange Baptist Church on May 21st from 9:00- 12:00, or Peggy Ives (who is qualified to give the training). The committee agreed they would like for Peggy to conduct the training and Diane will check with her to see if she would be willing.
Mentorship program – The Committee discussed the idea of the creation of a mentorship program. The committee will present the idea to SM Fox.
Summer Court of Honor – There was discussion regarding holding the summer CoH prior to summer camp so that the boys could get their patches and rank prior to camp.
The BOR is the third Monday of the month and the committee is the fourth Monday of the month. Next BOR is April 18th.
The Next Committee Meeting is April 25th, 2011 at 7:20pm.
A MOTION was made to adjourn the meeting. APPROVED
Respectfully Submitted,
Diane John
Registered Committee Members:
|
Name |
Position |
| Badgley, Lowell | |
| Borgersen, Claudette | Secretary |
| Cognata, Donna | |
| Define, Lynn | |
| Flowers, Lita | |
| Greenspon, Melissa | Advancement |
| Ives, Peggy | Advancement |
| John, Diane | Chairperson |
| Martin, Jeff | |
| Martin, Sue | Treasurer |
| McLaughlin, Darlene | |
| Powell, Carolyn | |
| Sesler, Chris |
