Troop 37 – Charlottesville, VA
Committee Meeting Minutes
May 23rd, 2011 at 7:20 pm
Members Present: Diane John, Melissa Greenspon, Darlene McLaughlin, Donna Cognata, Carolyn Powell, Claudette Borgersen, Sue Martin
Guests Present: None
There were enough registered troop committee members present to have a Quorum.
Diane John welcomed the committee and called the meeting to order.
A MOTION was made to APPROVE the minutes from the March 28th meeting. APPROVED
- Brennan Flowers presented his Eagle Project concept to the committee. Brennan plans to build a Kiosk at Pine Knot and signs for closed trails. After the committee offered some recommendations concerning the planning of Brennan’s Eagle project, such as adding benches and completing the other side of the kiosk his concept was APPROVED.
Scoutmaster Report: Scoutmaster Fox’s requested that the committee approve the expenditure for rope for the gateway and dining tents. The MOTION was TABLED until further information is received. The committee will need to know how much rope is needed and the cost.
The whitewater rafting trip is the weekend of June 18th on the New River in West Virginia. The cost of the trip is $80-$90.
Sea Base – 6 boys can go but how does the troop decided who get to attend? The discussion was TABLED until we actually know who can go on the trip. It was recommended that Jay contact parents of scouts that are interested in going and explain to them the criteria and then see who is qualified and serious about going. It was recommended that the troop begin selection based on seniority (by age). It was discussed that Scouts should pay the troop in 3 installments and if the scout backs out, they still have to pay in full.
Troop calendar –Upcoming Important Dates:
June
- June 13th - SPL Meeting
- June 20th –
- Personal Management Merit Badge Meeting – arrive at 6:30
- Board of Review
- June 18-19 – Whitewater Rafting Trip- New River, West Virginia
- June 26-July 2nd – Scout Camp – Physicals Due Now!
July –
- July 22nd – Summer Court of Honor and Pool Party – Foxcroft Clubhouse and Pool
- July 25th – Committee Meeting (7:20)
August –
- August 27th – Applebee’s Fundraiser
Treasurer’s Report: Sue Martin reported the following
- 2009-2010 expenses and income
- 2011 projected and actual (to date) expenses.
- Projected expenses are estimated at $1825.00
- To date expenses are 511.00
- Current income stands at 1047.82
Based on current estimated expenses and actual income it is evident that the troop will need more income to cover expenses. A MOTION was made to implement troop dues at the rate of $50 per year which will be collected semi-annually in September and February. APPROVED.
Fundraising: Tickets for the Applebee’s fundraiser will be handed out soon.
Advancement Report: Melissa reported that TJ C., Will D., and Joe T. had their Board of Review for Life Scout and will advance. On May 16, 2011 Buck P. and Carter M. had their Board of Review and have advanced to the Life rank. On April 18, 2011 Quinton B. and Taylor N. advanced to Star rank.
Old Business:
Jay requested new camp flags and new flags for the troop to use in the fellowship hall. The State Flag has been donated to the troop through Rob Bell’s office and the U.S. Flag is on order.
Scoutmaster Fox will conduct a new parent meeting on June 6th for all parents that have new scouts in the troop.
Troop Committee Training – Diane will ask Peggy when she can conduct the Troop Committee Training.
Camp Physical and Permission Slips – Melissa Greenspon has agreed to take care of Camp Physical and Permission Slips for camp.
- Part A and B – Due Now!
- Part C - Due no later than June 6th. Parents of High School student are reminded that any scouts that are involved in sports the High School level should wait until after May 1st to schedule their physicals do the scouts can have both physicals done at the same time as the schools require physicals to be dated after May 1st.
New Business:
A MOTION was made to donate $25 to the Stonewall Jackson Area Council in memory of Mrs. Ives. APPROVED
Announcements:
The BOR is the third Monday of the month and the committee is the fourth Monday of the month.
Scouts must request a BOR by June 13th, 2011 for BOR on June 20th, 2011 and must have had a scoutmaster’s conference.
There is no Committee Meeting in June. The next Committee Meeting will be July 25th at 7:20.
A MOTION was made to adjourn the meeting. APPROVED
Respectfully Submitted,
Diane John
Registered Committee Members:
|
Name |
Position |
| Badgley, Lowell | |
| Borgersen, Claudette | Secretary |
| Cognata, Donna | |
| Define, Lynn | |
| Flowers, Lita | |
| Greenspon, Melissa | Advancement |
| Ives, Peggy | Advancement |
| John, Diane | Chairperson |
| Martin, Jeff | |
| Martin, Sue | Treasurer |
| McLaughlin, Darlene | |
| Powell, Carolyn | |
| Sesler, Chris |
